Autonomous workflows and agentic LLM integrations.
Universal hybrid LMS operations engine for commercial centers.
High-concurrency video conferencing and interactive virtual classes.
Low-latency AWS/GCP pipelines with Drizzle ORM speed.
Empower every stakeholder—admins, teachers, students, and parents—with intelligent class scheduling, multi-currency enrollments, and dynamic grading. Supercharged by unified WhatsApp + Email messaging and automated lifecycle triggers.
Not a basic CRUD application. Academy OS implements advanced algorithms like Age-Compatibility scoring for batch placements, hidden Base64 iframe sandboxing for PDF renders, and Vercel Cron-driven non-attendance recovery networks.
Summary: Handles the end-to-end lifecycle of student profiles, beginning from the initial onboarding and enrollment, tracking their current level, module, country-based currency, payment status, active/inactive statuses, through to eventual graduation or quitting.
Core Necessity: Without structured student state management, academies lose track of students' shifting academic levels and remaining class counts. This module fills that gap by providing a central student registry tracking everything from FIDE ratings to parent details.
Student Record Creation: Admin or Sales Manager enrolls the student with level, currency, starting module, and gross fee commitments. The backend inserts into students table, links userId, and handles platform username associations.
Summary: The Teacher Management module governs trainer profiles, professional credentials, availability preferences, payout tiers, and bank details. It enables trainers to declare teachable levels and manage their class rosters.
Core Necessity: A scaling academy requires central tracking of trainer capacities and specialized skills (e.g., FIDE ratings, language skills). This module prevents scheduling conflicts and administrative overhead in trainer payment calculation.
Teacher Registers Availability: Teacher enters recurring availability time slots. System validates inputs and upserts records into the teacher_availabilities table, flagging slots as available.
Summary: Establishes the intellectual structure of the academy. It houses the relationships between Subjects, Courses, Modules, Sessions, and the Module Pricing engine based on Zone, Currency, and Class Type.
Core Necessity: This module eliminates manual calculation of curriculum costs by combining class types, regions, currencies, and subjects into a single, cohesive pricing engine.
Configure Course Price: Admin maps a new Module inside a Zone with specific Currency and Group Class Type. Entries are written to module_pricing.
Summary: Coordinates teacher availabilities, group batch constraints, student ages, and session counts. It uses a dynamic vacancy calculation and compatibility scoring algorithm to automatically recommend optimal batch placements.
Core Necessity: Manually organizing classes across multiple timezones, teacher schedules, and student ages is incredibly time-consuming. This module automates class matching, ensuring new students are placed in the best possible batch.
Placing New Student: Registrar initiates search. Backend runs R1 ongoing batch allocation query, calculates age/session progress scores, checks vacancies and Unix boundaries, and recommends batches.
Summary: Tracks student attendance across individual classes and group batches. It supports manual entry by coaches, bulk imports, and automated background sync from connected game servers.
Core Necessity: Manually tracking student attendance at scale leads to errors and lost revenue. Integrating automated sync and manual override portals ensures high accuracy.
Background Sync: Cron Daemon triggers /api/admin/attendance/manual-sync. Backend contacts Chesslang APIs, matches emails, logs attendance, and decrements credit pools.
Summary: Enables the creation of reusable evaluation templates that can be dynamically populated with course data, allowing teachers to grade performance and collect structured parent/student surveys.
Core Necessity: Standard survey tools are disconnected from LMS courses. This module resolves that bottleneck by integrating evaluation templates directly with enrolled course IDs and modules.
Submitting Class Evaluation: Teacher selects student and submits score/comments. Backend creates assessments record and updates parent dashboards.
Summary: Handles payment commitments, tracking gross fees, paid fees, and outstanding installments to secure the academy's revenue.
Core Necessity: Manual invoice tracking leads to missed payments and incorrect balances. Centralizing payment tracking secures cash flow.
Logging an Installment Payment: Parent or Admin records payment amount/ID. Backend updates remaining fees and next installment date.
Summary: A unified communication engine driving transaction and campaign delivery across both email (Mailchimp/SendGrid) and instant messaging (WATI WhatsApp API). Operates as a single service across identical templates.
Core Necessity: Traditional multi-provider marketing suites run as separate dashboards. This engine enforces messaging consistency by sending both channels together natively.
Class Schedule Alert: Cron executes 1h prior to class. Backend resolves student numbers, maps regex placeholder variables, and dispatches to WATI/Sendgrid simultaneously.
Summary: Drives student engagement and retention through background cron tasks that trigger specific email and WhatsApp notifications based on key lifecycle events.
Core Necessity: Manual follow-ups are inconsistent. Automating alerts ensures timely communication.
10-Day Absence Trigger: Vercel Cron executes. Backend identifies active students with no attendance for 10+ days and queues alerts via nonattending__10_days template.
Summary: Enables administrators to design high-resolution academic credentials with landscape/portrait orientations, custom margins, dynamic placeholder rendering, and a robust jsPDF-based drawing engine.
Core Necessity: Generating custom certificates manually is slow. This automates the process using live database values.
Generating a Certificate: Admin approves. Backend loads template, resolves regex placeholders, renders hidden iframe, and exports Base64 PDF data URI.
Summary: The foundational security layer. A highly customized NextAuth configuration controls system entry via secure validation, OTP onboarding, and maps actions to granular permissions across six distinct personas.
Core Necessity: Standard LMS platforms fail to support the multi-tiered relationship. This module ensures no user accesses unauthorized files.
OTP Activation: User submits 6-digit OTP. Backend matches expiration and sets status to Active (A).
Summary: A deep backend integration with Chesslang, syncing rosters and pulling gameplay session statistics to automate administrative workflows. Fetches previous-month leaderboards.
Core Necessity: Using two separate platforms creates friction. Sync keeps data aligned in real-time.
Syncing Roster: Admin sends roster. Backend validates credentials via API and exchanges Firebase tokens to provision accounts.
Summary: Manages the sales funnel, importing inquiries in bulk, assigning leads, and tracking conversion rates from initial outreach to enrollment.
Core Necessity: Ensures no lead is lost by centralizing lead management across representatives.
Inquiry Bulk Import: CRO Lead uploads CSV. Backend scans, deduplicates, and assigns leads to representatives.
Summary: Integrates intelligent chat capabilities to provide 24/7 student support and draft quick admin responses based on academy guidelines.
Core Necessity: Provides immediate support answers without the high cost of manual 24/7 staff.
Scheduling Questions: User queries widget. Backend routes to AI pipeline, returning instant answers or escalating to ticket.
Connect with our Noida-based solutions desk today. Whether you need a sovereign deployment of OpacLabs Academy OS, custom WebRTC engines, or autonomous AI agents, our architects are ready to assist.
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